Resignation Email by Following Simple Resignation Letter

In many chances, we are talking about how to send job application letter properly. But sometime, we should not be forgetting how to write resignation email. It means you have to able to write a proper even a simple resignation letter. For certain circumstance, writing resignation letter could be far easier than writing comprehensive cover letter or job application letter.

There are several reasons for employees to know it properly. Every people want to get better job as well as better careers for their future. While they get a new place as their workplace then they must leave their current workplace. In the other side, and it is could be the important things for many people, they want to leave in good manner, good reputation, and great attitude. Somehow, when they go back to previous company for fulfill better position, they will be welcome warmly.

Resignation Email Example:

resignation email sample


Therefore, sending resignation email or print a simple resignation letter without hurting anyone regardless of the reason behind your resignation is very important. These following tips of simple resignation letter templates might be suitable with your current circumstances:

Please be considered your current company culture. Does it justified to send only resignation email without sending the print version as well? For this matter, we would recommend you to talk to your direct superordinate about your resignation plan, and discuss about how you deliver the job to your replacement, if your boss think that everything OK, you can send your resignation email officially. The print version of your resignation letter may be required to apply your proposal to the Human Resource department for administrative used, as well as get the letter of recommendation. By doing this, you reputation as a responsible employee will be noted. Please remember the power of Human Resources network, if you got blacklisted, you will only have limited option for your future careers.

Please write a resignation letter with clear and brief manner.  But, in the other side do not let your preferred language hurting anyone. Briefly, don’t make a thing getting worse.

When you sent resignation email, you can add thanks to your fellow colleagues. Either consciously or not, they have assisted your careers in the current company both directly and indirectly. Sure, your thanks will eliminate their negative things about you.  In the other side, if you have to send the print version, please use standard paper, black font color on the white papers.

This is may also the important thing in your broadcast resignation email. Please do not write the detail reason why you leave the company and make decision to resign. Moreover it can be causing a negative impact.

A company commonly have own policy about sending resignation letter. One company may ask you to send resignation email as two week notice, while the others may have required you resignation letter in one month notice. However, in certain cases, if you discuss it with your superordinate, it is usually flexible.

After you read simple resignation letter templates and tips above, then you could write your own version of the resignation letter. Here is one of simple resignation letter templates:

New York, November 30th 2012

HR Manager [you can use complete name]
XYZ corp.
XYZ corporate office address

Dear Sir [….],
It is with both regret and anticipation that I submit this letter of resignation. As required by my contract of empoyment, I hereby give you one month notice of my intention to leave my position at this company.

Name                      :
Department          :
Position  :
Employee ID          :

I hereby want to give a notice that I intend to resign from my current position as stated above, for this reason [please state your reason for resignation, but do not too detail] effective on [resignation date] . I write this letter in accordance with procedures of industrial relationship and without negative motivation. I hope the company can understand my condition and give my rights according to applicable regulations.

I have enjoyed working with XYZ and colleagues. I wish to express my greatest gratitude for all the guidance and wonderful opportunity extended to me in gaining invaluable experience at the company.


[your complete Name]

That’s the example of simple resignation letter templates. Hopefully, it can be useful for you. You can either send resignation email or print it out depend on the company culture.


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